Home / Blog / What Does it Mean to “Advance” a Celebrity Headliner Show for a Private Event?

When it comes to planning a private event, whether it’s a corporate gathering or a personal celebration, entertainment is often a crucial component. One sensational form of entertainment for such events is hiring a celebrity headliner. And while having an a-list artist perform at your event can be exciting, it’s important to understand the terminology and logistics involved in making it happen. One term you might hear is “advancing” the show. So, what does it mean to advance a celebrity headliner show at a private event?

In the context of event planning, advancing a show means to coordinate with the performers to ensure that everything is in place for their performance. This includes confirming details such as the time and location of the performance, the technical requirements for the performance, and any specific requests or needs the performers may have. The goal of advancing a show is to make sure that everything runs smoothly on the day of the event, and that the performers have everything they need to deliver a great performance.

Here are some key elements that are typically covered when advancing a show:

1. Schedule

The schedule of the performance is usually the first thing that needs to be confirmed. This includes load in, set up, line check, sound check, performance start and end times as well as any breaks or intermissions. It’s important to make sure that the schedule works for both the performers and the event organizers, and that there is enough time to set up and tear down any equipment or props.

2. Technical Requirements

No matter the scale of performance, there will be specific technical requirements that need to be met. For example, every band will have a specific list of backline {instruments and amps} that they require. Additionally, every artist will have specific audio, lighting and staging requirements that must be discussed and planned for well in advance of the performance. It’s important to work closely with the artist’s production manager to determine the full scope of their production requirements to ensure a smooth and successful show.

3. Logistics

In addition to technical requirements, there may be logistical elements to consider. For example, if the performers need to travel to the event, arrangements will need to be made for transportation and lodging. Similarly, if there are any special requests or needs, such as dietary restrictions or accessibility requirements, these should be addressed in advance to ensure that the performers are comfortable and well taken care of.

4. Contracts and Payment

Finally, it’s important to have a clear understanding of the terms of the performance, including the fee, payment schedule, and any other contractual obligations. This helps to avoid any misunderstandings or disputes down the line and ensures that everyone is on the same page before the performance begins.

Overall, advancing a celebrity headliner show for a private event involves careful coordination and communication between the artist’s management team, the talent buyer, and the event organizers. By taking the time to confirm all the details in advance, you can help to ensure that the performance runs smoothly and that everyone has a great time. So, if you’re planning an event and considering hiring a celebrity headliner, be sure to work with a professional talent buyer who has extensive experience booking and producing shows of this scale. With their vast expertise they will ensure that the show is appropriately advanced and that everything is in place for a memorable performance.